We the People: How to Access Public Records
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Updated: 1:27 PM Jul 30, 2009
We the People: How to Access Public Records
For the past 100 years, Florida has had a public records law, giving its citizens open access to any document connected with official business of any state agency. Eyewitness News Reporter John Rogers continues his 'We the People' series by looking into how you can use this law yourself.
Posted: 5:57 PM Jul 28, 2009
Reporter: John Rogers
Email Address: john.rogers@wctv.tv
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For the past 100 years, Florida has had a public records law, giving its citizens open access to any document connected with official business of any state agency.

Eyewitness News Reporter John Rogers continues his 'We the People' series by looking into how you can use this law yourself.

Public records are made available so the public can be aware of what their state and local agencies are up to.

But many in the public are unaware that they have this right.

When you're requesting a public record, you don't have to give a reason...and you don't have to reveal your identity.

Florida Sunshine and Public Record Attorney Alexis Lambert says, "You do not have to show your identification, say your name, or give any proof of who you are because the right to access public records is for everyone regardless of who you are."

You can request these documents from any state or local public agency.

Businesses working on behalf of the public fall in line with this law too.

The Attorney General's office says when doing so, the agency could ask for some address to send it to, and the office says a reasonable fee could be charged.

An 8-by-11 inch page can cost up to 15-cents per copy

Five cents more can be added for double-sided copies.

And depending on the nature of your request, the cost could be more.

"As a general rule, it's 15-cents a page," says Lambert.

But you don't always have to pay.

Florida Attorney General Bill McCollum says, "If he wants to access them just to look at them, and it's a reasonable request, then he has an absolute right to it."

And it's a right that some people believe in and others shrug at.

"I'm a taxpayer, I have kids going to the different universities here and I'd like to know where my money is being spent at," says one man while walking in downtown Tallahassee.

"I think it's a breach of confidentiality," says one woman.

The Attorney General's office says Florida is one of the nation's leaders in open government and public access.

The process of looking at this information is simple...all the public has to do is ask.

On Wednesday, John Rogers concludes the 'We the People' series by looking into who enforces the public records law and what the punishments are if it is not followed.


Latest Comments

Posted by: a Location: j on Apr 14, 2011 at 06:45 PM

It seems like in criminal proceedings/law enforcement/court cases all evidence documents should also be made available for viewing online, for true public access. Public agencies would only need to scan the documents once and upload to their agency website. It could save public agencies many man hours of copying documents as fewer people would request copies. Print copies should still remain an option though, and should be affordable.
Posted by: Grow Location: hollister,fl.32147 on Nov 20, 2010 at 05:00 PM

i am a housewife@hollister,fl.my husband is being traded off by putnam county court system.i have searched for missing evidence,and statements from DET. Aron Thomas and Chris collins and Donald Grow they all met at hollister fire dept.they signed statements which cleared my husband from any wrong doing.this was on 12/29/2010.I have written the florida bar,judge,ou lawyer MR.Niel Arthur.do you know that a lawyer wheather paid or appointed,can treat you like a Dog. he told my husband that no , no,matter what he wont win!Mr. Arthur then told me in court @Judge Larues court room in the putnam county court house,third floor,hes stupid for not taking 8 years. he wouldnt even take wittness list,or even just check into the missing,or tampered with evidence. Is't a lawyer by law supposed too h4elp you,i was told hes being traded off. What kind of system is this?i am begging you for your help?Or do you allow people that work for you do treat humans like a peice of meat ??????????
Posted by: Kurt Location: Sarasota on Apr 6, 2010 at 10:39 AM

I just talked to Sarasota County Clerk and they charge $1 per page for copies of records. I did not ask for "certified" copies, I only asked what the charge was for copies. Of course I have to take unpaid time off work to go to the office or I can order the documents sight unseen for $1/page plus mailing cost via a credit card number. Another option is to have your attorney download the documents for free and charge his hourly rate $300/hr plus duplication and mailing costs. It is quite clear you have to have substantial disposable income to keep informed via the public access laws (i.e. to get copies of legal documents that pertain to you even in a tangential manner)